Intacct Fundamentals

This 2-day (12 hour) introductory course is designed to teach business users how to navigate and perform accounting functions. You will learn how to perform typical daily, monthly, quarterly, and annual procedures, such as creating purchase orders and making payments, creating sales invoices, receiving payments, reimbursing employee expenses, and reconciling a bank statements and credit cards. You will also learn to use standard reporting tools and run the Financial Report Writer.

Class Details

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Audience: This course is an excellent resource for business users new to Intacct who need to get a broad understanding of the functionality of the product and become proficient in effectively using Intacct to execute their responsibilities.
  • Familiarity with accounting terminology and functions
  • Working knowledge of web browsers and Excel
  • Knowledge of what type of company structure is implemented in your organization
  • Knowledge of which applications are implemented in your organization
Class Length:
  • Classroom: 2 days, or
  • Virtual Classroom: Four 3.5-hour sessions
What you Need: This is a hands-on course. Intacct will provide a sample environment for the activities. You will need a laptop (not a tablet), as well as Internet and phone connections for the virtual classroom.
CPE Credits: This course is eligible for 12 CPE credits.
Cost: $800

Course Objectives


At the end of this course, you should be able to:

  • Explore Intacct system menus and navigation and set personal preferences
  • Create journal entries and post to the general ledger
  • Manage a period closing process from reconciling bank statements to closing the books
  • Create miscellaneous cash receipts and cash payments
  • Manage the accounts payable process from creation of a purchase requisition to entering a bill to issuing a payment
  • Manage the accounts receivable process from creating an invoice to receiving a payment
  • Manage sales orders from creating an order to receiving a payment
  • Manage employee expenses from entering an expense report to the process for reimbursement
  • Run standard and financial reports

Course Topics

Intacct Overview
  • Describe Intacct solutions and company structures
  • Define Intacct terminology
  • Log into Intacct and discuss the different types of verification
  • Use help and browse the Learning Center
  • Explain how dimensions are used in Intacct
  • Navigate Intacct
  • Set user preferences
Interacting with General Ledger and Subledgers
  • Use quick entry tools
  • View and add accounts
  • Create and reverse journal entries
  • Attach supporting documents
  • Create journal recurring entries
  • Upload journal entries
  • Close and reopen subledgers and the general ledger
  • Create adjustment journals
  • Create statistical accounts
  • Use statistical journals
  • Create budgets
Cash Management
  • Explain the capabilities of Intacct Cash Management
  • Create checking and credit card accounts
  • Import and payoff credit card transactions
  • Enter and pay miscellaneous charges
  • Reconcile bank account
Entering Bills and Approving Payments
  • Explain the basic workflow of accounts payable
  • Setup vendors, account labels, and payment terms
  • Enter and pay bills with printed checks, credit cards, or ETF
  • Discuss how payment approvals work
  • Manage existing bills, payments, and checks
  • Reverse paid bills
  • Run standard accounts payable reports
  • Set up a vendor as 1099
  • Run 1099 reports
  • Enter 1099 opening balances
Entering Invoices and Receiving Payments
  • Set up customers and accounts payable terms
  • Enter an invoice
  • Print/email an invoice
  • Select invoices for payment
  • Deposit funds from a payment
  • Setup recurring invoices
  • Print/email statements
  • Enter adjustments (credit and debit memos)
  • Run standard accounts receivable reports
Employee Timesheets and Expenses
  • Enter timesheets and staff member timesheets
  • View and manage timesheets
  • View and manage lists of staff member timesheets
  • Print timesheets
  • Create employee records and relate them to user records
  • Enter an employee expense report for yourself and for other staff members
  • Discuss the reimbursement process
  • Run time and expense reports
Introduction to Reports
  • Create and modify standard reports
  • Memorize reports and share with groups
  • Run and understand how to read a financial report
  • Compare report data in various reporting periods
  • Utilize dimension data to filter reports
  • Use basic format functionality on financial reports
Entering Sales Invoices
  • Explain how order entry relates to accounts receivable
  • Setup customers and terms
  • Enter a sales order
  • Connect a sales order to an invoice
  • Print/email sales documents
  • View order entry transactions
Entering Purchase Requisitions, Purchase Orders, and Invoices
  • Explain the relationship between purchasing, accounts payable, and the general ledger
  • Enter a purchase requisition
  • Enter a purchase order and convert it into a PO Receiver
  • Discuss purchasing transaction approvals
  • Print/email transaction information
  • View standard purchasing reports and list reports