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Streamline and automate time and expense capture, tracking, reporting, and approvals.

Eliminate manual, error-prone processes, and accelerate time and expense processing and reimbursement, saving time and duplicate data entry.

Highlights:

  • Provide anywhere, anytime access to time and expense reporting and approvals for an increasingly distributed workforce.
  • Provide finance with real time visibility into expense commitments made by employees so you’re always aware of committed funds.
  • Enter and check the status of timesheets and expense reports at any time with automated workflow that emails notifications to supervisors for reviews and approvals.
  • Easily capture billable and non-billable time and expenses related to client projects when used with Intacct Project Accounting.
  • Streamline and automate online approval workflows, making it easier to enforce company-prescribed policies and internal controls, and improve cashflow.
  • Increase employee satisfaction by expediting the expense reimbursement process using an online expense reporting system.

Accelerate time entry, expense reporting, and employee reimbursement processes throughout your extended organization. Intacct Time and Expense Management helps you improve efficiencies and maintain tight control over expense management processes with flexible, multi-level approval workflows, paperless entry and tracking, and streamlined reimbursement. Gain visibility into how and where you’re incurring employee expenses.

Most churches our size have four or more full time staff working in their finance office. With Intacct, we are able to increase our operational efficiency and keep the required number of staff low. This saves the church $50,000 or more a year in salaries and benefits.
— Aaron Goin, Finance Director, Faith Promise Church

Streamline the reimbursement process.

Simplify the entire expense reporting process while maintaining complete control—over time and expense entry, reimbursement, approval, and payments—and ensure the timely and accurate reimbursement of expenses.

  • Process payments for approved expense reports much like you would an accounts payable bill, print a check, or issue an online payment.
  • Check expense report status throughout the approval and payment cycle, or review entire expense history at any time.
  • Ensure confidentiality by ensuring that each employee sees only their own expense reports and expense reports entered by their staff.
  • Issue cash advances to employees before they create an expense report.
  • Apply advance payments to expense reports after employees incur expenses and submit expense reports.
Implement detailed tracking, paperless reporting.

Provide supervisors, payables managers, auditors, and senior management with instant access to both expense line items and supporting details so they can easily review, approve, process, and audit expense reports.

  • Specify different expense types, departments and locations using an unlimited number of line items.
  • Add optional notes and explanations to required expense type and cost information.
  • Scan and attach electronic documents to expense reports to streamline processing in distributed environments. 
Simplify data entry while maintaining complete control over your billable and non-billable expenses.

Take advantage of flexible, multi-level approval workflows to automatically route timesheets and expense information to approvers—inside or outside your organization—for unparalleled transparency into billable charges, better compliance with internal policies, and improved financial controls.

  • Make it easy for employees to enter timesheets and expenses in the office or on the road from any web browser—including laptops, tablets, and other mobile devices.
  • Enter time and expenses as they occur, saving a draft report prior to submitting for approval, or fill out a complete time or expense report at one time.
  • Set up multiple approval workflows with Intacct Project Accounting to route reports to the appropriate resources—internally or externally—for review and approval.
  • Take advantage of configurable routing rules and automatically notify managers of pending action by email or add time and expense report approvals to each manager’s dashboard.
Streamline and automate timesheet management.

Make it easy for employees, part time workers, volunteers, and subcontractors—wherever they’re located—to enter and submit time information using a simple, intuitive web-based interface.

  • Easily capture and track both billable and non-billable time when used with Intacct Project Accounting.
  • Set up flexible workflows that automatically route timesheets to appropriate managers—or even to an external client—for review and approvals.
  • Eliminate guesswork and manual journal entries with automatic labor cost posting of approved hours to the general ledger when used with Intacct Project Accounting.