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Manage vendors throughout the full procure-to-pay cycle.

Streamline vendor payment processes, maintain flexible payment and expense allocation functionality, and ensure stringent vendor payment and approval processes.

Highlights:

  • Automate data entry by pre-defining default vendor values such as payment terms, discounts, general ledger accounts, payment priority, and payment date.
  • Automate vendor payment process to manage and control invoice and check payment.
  • Implement multi-level payment approvals to help manage cash and adhere to internal controls.
  • Automate expense allocation with pre-defined expense allocation tables to quickly allocate bills across multiple business entities or departments during data entry.
  • Manage the close process independently from the general ledger period close.
  • Print 1099 forms or generate files for electronic filing.

Do more than just pay the bills. Automate billing and payment management and take advantage of electronic invoicing and payment capabilities that go well beyond traditional accounts payable functions. Manage an unlimited number of vendors and transactions, set up customized terms for each vendor, take advantage of discount opportunities, and improve financial controls with flexible processes you can tailor to the needs of your organization.

Intacct helps us save both time and money through automated and streamlined processes; we can now devote those resources to expanding the reach and success of the Great Books Foundation.
— James Linday, CFO, The Great Books Foundation

Manage, track, and report payments with flexible advanced payment functionality.

The Intacct online accounts payable system supports numerous payment types and methods, so you can manage, track, and report your payments the way you run your business.

  • Apply overpayments and vendor credits to the next bill you pay.
  • Tailor default AP terms, aging periods, and more by creating custom terms as needed.
  • Create vendors on-the-fly with flexible, yet stringent, permissions.
  • Choose from a wide variety of easily customizable aging and payables reports and graphs that enable you to easily drill down to vendor and bill-level detail.
  • Track payment reconciliation status to avoid reissuing payments that have cleared your bank.
Strengthen internal controls by configuring your payment process to support your business rules.

Configure the purchase-to-pay process to meet your business needs. Pay the right amount on the right bills with the proper authorization using built-in controls.

  • Set up an optional approval cycle with different authorization levels based on limits and controls that you define.
  • Attach digital files or supporting documents to transactions, for permanent and secure access to underlying documentation.
  • Maintain a high level of accounting control by separating accounting duties between people or groups.
  • Assign to different users the ability to enter vendor bills, request payments, approve payments, and print checks, ensuring accountability and security, and eliminating the risk of editing or deleting bills once they are paid.
Keep your financials up-to-date with real-time integration.

The Intacct online accounts payable system is fully integrated with other Intacct financial applications. And because Intacct is a cloud-based solution, you can see all your information in real-time.

Increase productivity by automating standard workflows and processes.

Automate inefficient daily workflows, eliminating extra steps and time-consuming manual processes that add cost to your payment process.

  • Differentiate each class of vendor—for example, contractors from suppliers, or hardware vendors from software vendors—by assigning a vendor type to create aging reports.
  • Analyze spending and prioritize payments by setting up vendor groups.
  • Streamline vendor communication using a built-in contact manager.
  • Accelerate manual check writing with batch check entry functionality that makes it easy to enter up to 100 checks per screen.
  • Enter vendor bills using a similar function built specifically to support rapid data entry of the necessary details.
  • Add supporting documents—such as scanned receipts—to each bill to substantiate the payment request.
  • Take full advantage of vendor discounts with automatic due date and percentage discount calculations.
Simplify tax preparation with 1099 support.

Eliminate the difficulties and complexity of managing and reporting year-end 1099s with automated support for payments to consultants and other 1099 transactions.

  • Manage 1099 coding at the line item level for each bill.
  • Integrate 1099 reporting for multiple business entities.
  • Configure default 1099 coding for each vendor, or manage line by line on every transaction.
  • Generate 1099 files to use online with the IRS.
  • Import 1099 information from previous financial systems and issue consolidated 1099 forms.